Setting Up Your Tiro Account
We are currently reviewing this article in light of recent changes, and will have an updated version soon. in the meantime, please contact us on email@example.com if you have a question.
After you log into Tiro for the very first time, you'll need to give Tiro some information about you, and your practice.
To do that, go to the "preferences" link at the bottom of the Tiro menu pane (that's the one in black on the left).
You'll notice a couple of fields at the top of the page that you won't need to bother with straight away. First, there's the Subscription field which tells you a bit about your Tiro Subscription and provides a link for you to change your payment details.
Second, you'll notice some password fields. If you ever want to change your password this is how you'll do it.
Underneath those, are the fields you'll want to fill in. Many of these fields are optional, but at a bare minimum you'll probably want to fill in these ones:
- ABN. It is a mandatory requirement that your ABN appear on the invoices you issue. Tiro will pick it up from here, so make sure you enter your ABN correctly in this field. You can use spaces to make it more readable if you want.
- Chambers. Tiro will put this under your name on all correspondence, including emails, that it generates.
- Address, City, State and Postcode.
- Signature. Upload a scan of your signature, so that cover letters and invoices have a signature on them. Don't forget It is a legislative requirement that an invoice (or attached letter ) be signed by a barrister, so make sure you do this before you start issuing invoices! Any image format is alright, but try to get the size around 80-90 pixels high.
- Default Invoice Due Date. This can be whatever you want, but it defaults to 14 days after issue.
- Reply To Email Address. When Tiro sends out costs agreements and invoices on your behalf, it will make sure that any replies go to this address. It doesn't have to be the same as the email address you log into Tiro with.
- Default Invoice Number. If you're swapping from another system, you might want to make sure your invoice numbers don't overlap. That's what this field is for.
- Default rates. These are not optional. You get a chance to set your rates for each brief, but the starting point for each costs agreement will be the rates you set here. Hourly and daily rates are used throughout the system for calculating invoice values, and estimating costs.
- Default matter rates. These are optional. These fields show up on costs agreements as your minimum rates for certain types of appearances. They aren't used in calculating invoice totals. They've been included to allow you to give some precision about your billing practices. Typically a short matter rate would be one billable hour; an interlocutory hearing rate a half day (or 5 hours); and a hearing rate is one full day.
- Payment details. This is a freeform text field, which will show up on the bottom of invoices. Use it to set out details about how you'd like to be paid, including who to make cheques out to, and which account to deposit money into.
- Default special conditions. Tiro uses a standardised costs agreement which meets the minimum requirements of the Legal Profession Act and Uniform Law. But we recognise that in some instances, you might need to tailor your costs agreement to specific circumstances. In that case, you can add extra conditions to the bottom of your costs agreement. This is what special conditions are. For example we've pre-populated this field with a sample uplift condition and condition requiring money in advance. To save you time, if you envisage you'll use any particular condition regularly, you might want to set it out in the default special conditions field, which forms the starting point for the special conditions field on each new brief.
- Default billable expenses. Billable expenses are another field on costs agreement which you might want to customise. To save you typing, you can set your usual arrangement in your preferences, and it will be copied to the billable expenses field on each new costs agreement you set up. Of course you get the chance to edit it for each new brief.
- Description of advocacy experience. It is a requirement of direct access briefs that you disclose your advocacy experience to clients. Use this field to set this information out, and it will be automatically included in each direct access costs agreement.
Once you've filled all these fields out, make sure you hit the blue submit button to save your data.
After saving, the preferences page will reload. Note the message at the top of the screen which says "User preferences updated", confirming your data was saved.
You're now ready to start adding matters, briefs, costs agreements and invoices!